Project Logistics Manager
THE ALIMA ASSOCIATION
ALIMA’s aim since its creation in 2009 is to provide a high standard of healthcare in situations of emergency or medical disaster and to improve the practice of humanitarian medicine by developing innovative projects associated with medical research.
By joining us, you will integrate a young and dynamic organization and contribute to its associative development as well as its operational impact on the field. As Head of Mission, you will have the opportunity to manage challenging and innovative medical programs in the line of ALIMA’s values and objectives while bringing your humanitarian experience.
Since its creation, the association and its partners have successfully developed in line with the increase in humanitarian medical needs, especially in Western and Central Africa: 650,000 patients treated in 2015 including over 48,000 hospitalizations, new governance between the partners of the medical NGO platform in the Sahel, new innovative approaches and operational research projects. With operations in nine countries, 17 projects + 7 research projects, over 1,300 employees and a budget of €35 million in 2016, ALIMA is a dynamic NGO, effectively deploying medical aid for the most vulnerable.
Plan, coordinate and monitor all logistics related activities in the project area including all non-medical assistance related activities (shelter, food, water hygiene-sanitation and essential non-food items) and provide support to medical assistance activities, according to ALIMA standards in order to ensure an optimal running of the project.
Support the growing activities of the Project with the resources, procedures and tools defined with the Logistics Coordinator, in order to facilitate achievement of the operational objectivesThe Project Logistics reports directly to the Project Coordinator in the field, and to the Logistics Coordinator as well (technical referents). He/She supervises a logistics team in the project including Logistics Supervisor, purchaser and storekeeper
In collaboration with the Project Team and the Logistics Coordinator, define, implement and monitor logistics activities according the ALIMA plan, standards and protocols. This implies the following:
In collaboration with the Project Team and the Logistics Coordinator, define, implement and monitor logistics activities and objectives based on the ALIMA strategic planning, standards and protocols.
This involves the following tasks:
a) responsible to ensure the implementation of support (communications, electricity, transport, IT) and any other logistical activities required to achieve the medical objectives (construction/restoration, water & sanitation, Cold Chain, etc.)
b) responsible to manage and monitor the material resources for the Project, under the supervision of the Project Coordinator and the Logistics Coordinator.
c) responsible to ensure installations and maintenance of functional office space and lodging facilities in the project in an adequate living conditions as well as all the equipment required with a support from the Logistics team at the field and from ALIMA Coordination team,
d) responsible for the asset, Inventory, fleet, stock, Contracts & follow up, vendors and price lists management of the project.
e) responsible to ensure an appropriate supply chain for the Project with the direct support of the Supply Chain Manager of the coordination.
f) responsible to ensure implementation of the technical SOPs, policies of logistics/security procedures in the Project areas/zones according to ALIMA standard Logistics & Security Guidelines.
g) involved with the Project Coordinator in Mapping/Identification of the local actors within the area of intervention: local authorities, NGOs, etc. to ensure good relationship with all the actors
h) responsible to coordinates, organizes, supervises, coach and supports logistics team members’ performance to improve the logistics components of the project.
i) responsible to plan and supervise, in close collaboration with the Project Coordination, the associated processes (recruitment, training, induction, performance evaluation, development of skills and internal / external communication) of the project logistics staff in order to ensure the required performance and achieving goals,
j) shall ensure implementation, manage and monitor the necessary reporting tools for logistics activities
k) responsible to compiles the quantitative logistics data (consummations, stocks, distributions) and analyses them before transmission to the project coordinator and the Logistics coordinator in monthly reporting.
l) participate in exploratory mission’s / situation assessments and define logistics operational priorities when needed
m) participate in the development of the project proposal and project budget review.
n) ensure weekly/bimonthly and monthly Logistics reports as per ALIMA standards Guidelines.
o) To follow up Action Plan settings
· University degree in Logistics, Supply or any other relevant field.
· Minimum 5 years’ experience in humanitarians Logistics supply management, with role of internal Procurement compliance.
· Experience with medical international NGO, an asset.
· Strong Team management and supervision skills.
· Strong leadership qualities
· Perfect knowledge of MS Office package, especially Excel & Word
· Rigorous, stress resistant, good adaptation capacity and capacity of meeting deadlines.
· Communications and negotiation skills
· Flexibility and proactivity
Language: English is mandatory (written, read, spoken), French is an asset.
Contract term: contract under French law, 6 months’ renewable.
Salary: depending on experience + per diem
ALIMA pays for:
- travel costs between the expatriate’s country of origin and the mission location
- accommodation costs
- medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee
- evacuation of the employee
N.B.: Applications are processed in the order of arrival and we reserve the right to close the offer before the term initially indicated if a good application is successful.
Please not that only short-listed candidates will be contacted.