Project Administrator (North-West – Cameroon) – M/F
ALIMA’S SPIRIT: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.
Our CHARTER defines the VALUES and PRINCIPLES of our action:
- Putting the Patient First
- Revolutionizing humanitarian medicine
- Responsibility and freedom
- Improve the quality of our actions
- Placing trust
- Collective intelligence
- Environmental liability
"ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach towards those guilty of acts of gender and sexual violence as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting from and impacted by our intervention is our top priority in everything we do. Everyone collaborating with ALIMA is committed to:
- Respect the charter, the code of conduct, the institutional policies including the policy of protection against abuse of power and sexist and sexual violence, the policy of prevention of corruption and fraud;
- Report any violation of the policies, framework documents and procedures to a superior, to a referent.
CARING - INNOVATING - TOGETHER:
Since its creation in 2009, ALIMA has treated more than 7 million patients and today deploys its operations in 12 African countries. In 2020 we developed 67 humanitarian medical response projects to meet the needs of populations affected by conflicts, epidemics and extreme poverty. All of these projects are carried out in support to national authorities through nearly 357 health facilities (including 45 hospitals and 312 health facilities). Whenever possible We work in partnership with local NGOs to ensure that our patients benefit from the best and most relevant expertise wherever it is, whether within their own country or in the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects particularly in the field of the fight against malnutrition and viral hemorrhagic fevers
ALIMA’S TEAM: more than 2000 people are currently working for ALIMA. The field teams, closest to the patients, receive their support from coordination teams generally based in the countries’ capitals. These receive support from the 4 desk teams and the emergency and opening team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working to raise funds and represent ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams working on behalf of other organizations such as medical NGOs BEFEN, ALERT Health, SOS Doctors / KEOOGO, AMCP, research organizations PACCI and INSERM, Bordeaux or Copenhagen Universities, the INGO Solidarités International and many others.
COUNTRIES WHERE WE WORK: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Mauritania.
THE WORK WE DO covers: Malnutrition, Maternal Health, Primary Health, Pediatrics, Malaria, Epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), Hospitalization, Emergencies, Gender Based Violence, Opening / Closing.
THE ALIMA ASSOCIATION
ALIMA’s aim since its creation in 2009 is to provide a high standard of healthcare in situations of emergency or medical disaster and to improve the practice of humanitarian medicine by developing innovative projects associated with medical research.
By joining us, you will integrate a young and dynamic organization and contribute to its associative development as well as its operational impact on the field. You will also have the opportunity to support the implementation of challenging and innovative medical programs in the line of ALIMA’s values and objectives while bringing your humanitarian experience.
The Alliance for International Medical Action, ALIMA, with its headquarters in Dakar Senegal, was founded in 2009. Since its inception, the organisation has treated more than 7 million people while implementing 56 programmes, in 12 countries, in West and Central Africa. It has launched 15 research projects focusing on malnutrition, malaria, Ebola …. ALIMA currently has a dedicated team of professional staff working in acute emergencies and recurring crises in Africa.
The organisation has been implementing Primary Health Care, obstetrics & gynaecological, paediatrics and nutritional intervention to the Cameroonian population affected by the Boko Haram insurgency since 2016 in Mokolo, Makary and Mada.
Cameroon is facing a complex emergency situation in the North West and the South West Regions of the country. The crisis has led to significant displacement of the population. It is estimated that majority of the displaced are from North West region. The affected population have a challenge in accessing humanitarian intervention notably health and nutrition amongst other needs.
In the North West (NW), ALIMA intends to implement a project with two interventions: a short-term emergency intervention and a COVID 19 response and mitigation. Whereas the exploratory mission will help the organisation understand the exact medical needs of the population on the ground, the second one will aim at strengthening strategies in addressing the COVID-19 pandemic. The activities in the NW shall include training of health care workers as well as mitigating the affected population’s access to primary health care, obstetric & gynaecological, paediatrics and nutritional interventions. The project targets Internally Displaced Persons, the host community and other population at risk.
· Project Administrator - Mission Location: Cameroon, Bamenda
· Project: Widikum, Bali, Batibo
· LINE MANAGER
· LINE MANAGEMENT
§ Finance and HR Coordinator
The main function of the Project Administrator is to put in place the component parts of the resource management system.
He/she is responsible for managing the staff administration (contracts, employees’ files, work attendance, payroll), controlling spending commitments against the procedures of the association, monitoring the financial means raised for the project (expenditure monitoring, accounting, budget monitoring and review, follow-up of tables of allocations per donor), as well as implementing financial and HR management tools.
The project Administrator reports directly to the Project Coordinator, and to the administrative team in the Coordination (technical referents: HRCO and FINCO).
He/She supervises an administrative assistant.
Under his/her various areas of responsibility, the Project Administrator will be in charge of ensuring:
· Compliance with the ALIMA rules and procedures applicable to the country,
· Smooth functional organization of the project resources,
· Monitoring of the use of the resources (expenditure and spending commitments),
· Adequacy in terms of number, skills and allocation of human and administrative resources.
· Advise the Project Coordinator on set up (org chart) and together with the HRCO, update the project’s organizational chart and job descriptions
· In close coordination with the Project Coordinator, the HRCO and the FINCO , calculate the HR operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the mission and to facilitate budget following-up.
· Ensure hiring, carry out amendments and contract termination formalities for employees at project level, according to labour local laws, archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance;
· Assist the Project Coordinator, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities;
· Supervise/perform payroll procedures, ensuring that all data related to monthly salary calculation of national employees of the project are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments;
· Under supervision of the HRCO, ensure indexation process of national staff salary grids in order to ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in the project sites;
· Support, in close coordination with the HRCO an PC, the project line managers in detecting training needs, in properly evaluating people performance and in potential identification, in order to improve people capabilities, and their end results contribution to mission goals ;
· Plan and supervise, in close coordination with the HRCO, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required;
· Together with the Project Coordinator, support the line managers in implementing the internal communication policies in order to boost staff active participation and ALIMA commitment;
· In close collaboration with the Project Coordinator and the HRCO, applies the administrative procedures part of any Memorandum of Understanding (MoU) in force between local partners (e.g. Ministry of Health, etc.) and ALIMA;
· In close collaboration with the Project Coordinator and HRCO, looks for the best options to avoid and/or solve possible labor conflicts in the project;
· Follow up all movements and/or accommodation of staff in the Project;
· Implement circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank conciliation) in order to anticipate expenses at project level and to optimize cash needs and its security;
· Implement and supervise transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following ALIMA guidelines and rules, and using the respective software in place;
· Ensures that monthly accountancy closure is taking place and controlled, with due quality and on due time;
· In close collaboration with the Project Coordinator and the FINCO, analyze and follow up the project budget, in order to ensure that funds are used according to funding contracts and to proposing corrective action;
· Ensures all HR, Administrative and Financial reporting of the Project (Homère and SAGA monthly closure, sitreps, etc.
Ø Implementation of preventive measures against abuse of power, gender-based and sexual violence:
· Participate in training and awareness sessions
· Applies standards relating to the prevention of abuse
· Ensures that his team members follow training and awareness sessions and apply standards relating to the prevention of abuse
· Contributes to creating and maintaining a fulfilling and protective environment.
EXPERIENCE AND SKILLS
- University degree in finance, administration, and human resources
- Minimum 2-year experience in Finance & HR management (project with around 250 staff)
- Experience with medical international NGO, an asset
- Perfect knowledge of MS Office package, especially Excel & Word
- Knowledge of Saga (Finance software) & Homère (HR software) is an asset
- Strong interpersonal skills, team work.
- Strong communication skills
- Ability to work on own initiative and adaptable to changing needs and situations
- Flexible, patient and adaptable to a changing environment.
- Ability to work under pressure with numerous deadlines, etc.
- Fluency in English. Speaking French is an asset
Salary: depending on experience + per diem
To apply, please send your CV and your answers to our job page before June 18th, 2021.Applications are processed in the order of arrival and we reserve the right to close the offer before the term initially indicated if a good application is successful. Only full applications will be taken into account. Only accepted applications will be contacted. Female candidates are strongly encouraged to apply.